Work with Us

Finance & Administration Coordinator

Full-Time | Winnipeg, Manitoba | Hybrid

Agriculture in the Classroom-Manitoba (AITC-M) is seeking a highly organized, detail-oriented, and collaborative Finance & Administration Coordinator to join our team.

This full-time position is responsible for the day-to-day bookkeeping, administrative and database functions of the organization. The successful candidate will work closely with the Executive Director, Finance Controller and other members of the AITC-M team to support efficient and accurate financial and administrative operations.

This is a hybrid position, requiring one to two days per week on-site at our office/resource space, with the remaining workdays completed remotely.

Key Responsibilities

Bookkeeping & Finance Administration

• Manage day-to-day bookkeeping activities, including accounts payable and accounts receivable.
• Prepare and process vendor payments and employee expense reimbursements.
• Prepare customer, membership and sponsorship invoices and monitor outstanding receivables.
• Record deposits and other financial transactions in QuickBooks Online.
• Complete monthly bank and credit card reconciliations.
• Maintain accurate and organized accounting records and supporting documentation.
• Support Program Managers with program-related payments, financial updates, and other finance requests as needed.
• Support the Finance Controller with month-end and year-end processes, including audit preparation and required documentation.
• Coordinate with the third-party payroll provider and maintain payroll-related employee information.
• Administer employee benefits and RRSP contributions.
• Assist with routine government filings and other annual financial administration.
• Perform other finance-related duties as assigned by the Finance Controller.

Database & Donor Administration

• Maintain DonorPerfect and other organizational databases, including donor, member, sponsor and stakeholder records.
• Process donation information and issue donation receipts and acknowledgements.
• Maintain accurate and up-to-date database records and supporting documentation.
• Coordinate database information with QuickBooks Online and other organizational records as required.
• Support membership and sponsorship administration.

Administration & Operations

• Monitor general and administrative email accounts and coordinate inquiries with appropriate staff.
• Coordinate office administration, purchasing, mail and general correspondence.
• Assist with travel arrangements and other staff administrative needs.
• Maintain organized electronic records and documentation.
• Assist with Board meeting administration, including preparation and distribution of meeting materials.
• Serve as an administrative contact for external service providers, including IT support.
• Provide general administrative and operational support to the Executive Director and team as required.
• Support maintenance of program and resource database contact information.
• Manage the weekly shipping of program resources and materials.
• Support AITC-M programs, events, resource packing and other on-site activities as required.
• Coordinate logistics for staff meetings and other internal meetings, including meeting space and catering arrangements.

Employee Administration

• Coordinate administrative aspects of employee onboarding and offboarding, including system access, equipment and benefits.
• Manage employee timesheets and follow up with employees on missing or incomplete submissions.
• Assist the Executive Director with employee documentation and other HR administration as required.

Qualifications & Experience

• Post-secondary education or training in accounting, bookkeeping, business administration or a related field, or an equivalent combination of education and experience.
• Minimum 5 years of bookkeeping and administrative experience.
• Strong working knowledge of QuickBooks Online.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience working with databases or CRM systems; experience with DonorPerfect is considered an asset.
• Experience with payroll and employee benefits administration is considered an asset.
• Experience working in a nonprofit organization is considered an asset.
• Valid Manitoba driver’s licence and vehicle is required (mileage reimbursement provided for business use)

Skills & Attributes

• Highly organized with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Strong bookkeeping, reconciliation and record-keeping skills.
• Comfortable working with technology and learning different systems and platforms.
• Able to work independently while collaborating effectively within a small team to achieve collective goals.
• Proactive and able to identify and follow up on outstanding items.
• Strong written and verbal communication skills.
• Good judgement and ability to maintain confidentiality when handling financial and employee information.
• Collaborative, dependable and service-oriented approach.

Position Details

Position: Finance & Administration Coordinator
Employment: Full-time, 5 days per week
Location: Winnipeg, Manitoba
Work Arrangement: Hybrid - one to two days per week on-site
Reports to: Executive Director
Salary: CAD $55,000 - $62,000 annually
Application deadline: September 29, 2026
How to apply: Please send your resume and cover letter to admin@aitc.mb.ca

AITC-M offers a collaborative work environment, a comprehensive benefits package and the opportunity to contribute to an organization that helps students understand and connect with agriculture and food in Manitoba.